ETD Admin
Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.
All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.
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- An idea can be deleted if you’ve submitted it and no one has voted or commented on it.
We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.
114 results found
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Checklist Page-Check All Option
On the checklist page, is it possible to add a "Check All" box option at the top of the page. It is time consuming and annoying to have to individually check off 25 boxes (for our particular list).
12 votes -
Automatic delivery of scheduled ETDs
Allow Administrators to schedule delivery of etds and have them sent to ProQuest automatically on the scheduled date.
12 votes -
Allow changes to the delivery address after work is submitted for publishing
Allow students to change their delivery address through the ETD site, before submission is delivered for publishing.
11 votes -
Make tags visible to my whole team.
I use the ‘tag’ feature to identify different graduation terms and those ETDs that should not be published until a later time. These tags make my work and groups of submissions easy to organize, but others in my office cannot see these same tags. You need to make the tags visible to all administrative users at one school so we can work together.
11 votesWe are reviewing updates to our tag feature to allow for global management of tags and sharing of tags across users.
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Add note advising students not to use institutional email address
Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.
9 votes -
Add degree date filter for reports
Date Submitted is a current filter, but Degree Year and Month filters would be more help to us when running a report of ETDs delivered to our IR.
8 votes -
Support for Undergrad Capstone Submissions
Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.
8 votes -
Add authenticated ORCID iD functionality to ETD Administrator
Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.
ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.
8 votes -
Put checklist and decision on the same page
Generally, our decision is based on the checklist--doing both from the same page would be helpful.
7 votes -
Change name prompt to "name as appears on title page"
This would be useful to libraries that use reports to aid with cataloging.
7 votes -
Configurable 'Register Decision' Options
'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.
7 votes -
Adding additional Decision Statuses to Register Decision function
It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.
7 votes -
Customize embargo reasons in drop-down menu
As an ETD administrator for my institution I would like to be able to create embargo reasons for my IR that align with the standard reasons we recognize at our institution. In the dropdown "reasons" menu, it would be useful to be able to customize this list of reasons.
7 votesFeatures to manage embargo settings are being prioritized for our ETD Admin roadmap
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Assign to me option on Assign Administrator page
Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.
6 votes -
Limit Degree Date Month options
Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.
6 votes -
Add note under the Institutional Student ID field
We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.
6 votes -
Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission
Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.
6 votes -
Allow Custom Specific instructions for IR publishing options page
Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page
6 votes -
Allow deletion of records of certain status
It's not uncommon for students to stop a submission in progress, and then when they return, start a new submission rather than continue the old one. It's also not uncommon, at my institution, for students to submit items that actually are not theses/dissertations (we have a different submission mechanism for those). Being able to completely delete these records (a check-box validation could be included) would be very handy.
6 votes -
ETD Author Writing Toolkit
Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.
- provide base formatting templates, including customer "sanctioned" versions for my university
- support for committed reviews of drafts
6 votes
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