ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Automatic delivery of scheduled ETDs

    Allow Administrators to schedule delivery of etds and have them sent to ProQuest automatically on the scheduled date.

    9 votes

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    under review  ·  1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  2. Customization of revision emails

    (1) The ability to make multiple boilerplates for revision requests. My revision requests are always related to 1 of 4 things, so every time I have to request revisions I paste in relevant info. Having a handful of customizable options (including being able to have different subject lines for each), so I could choose the relevant note from a list instead, would be very handy;

    (2) Automatic insertion of record info in the boilerplate subject lines. To avoid getting a ton of emails with identical subject lines, I edit the subject by hand. Automatically piping the author's surname (or, ideally,…

    8 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  3. Make tags visible to my whole team.

    I use the ‘tag’ feature to identify different graduation terms and those ETDs that should not be published until a later time. These tags make my work and groups of submissions easy to organize, but others in my office cannot see these same tags. You need to make the tags visible to all administrative users at one school so we can work together.

    8 votes

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    1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    7 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  5. Checklist Page-Check All Option

    On the checklist page, is it possible to add a "Check All" box option at the top of the page. It is time consuming and annoying to have to individually check off 25 boxes (for our particular list).

    6 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add a a saved default feature in the "Fields to include in the report" section for running reports.

    I would like to be able create a saved configuration option in the report section, so that I don’t need to select the fields I need each time I run a report

    5 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow students to communicate with the ETD Administrator within the ProQuest ETD Administrator

    Currently students need to direct questions regarding requested formatting changes outside the ProQuest ETD Administrator via an external email account. This requires the administrator to look in two different places (the PQ Administrator) and their email account to properly respond to formatting questions.

    5 votes

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    2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  8. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    4 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  9. Single IR embargo drives ProQuest embargo restrictions

    As a manager of an IR, I would like to have students to be presented with a single embargo option that would set the embargo for ProQuest and the IR publishing to be the same. This would be offered as a single IR embargo option that would drive the ProQuest embargo settings automatically.

    4 votes

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    planned  ·  2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    4 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  11. Send confirmation email when students submit revisions

    Confirmation emails are being sent to students who submit their manuscript for the first time. However, they are not currently sent any confirmation when they submit revisions. This is one of the most frequent questions I get regarding ProQuest ETD Admin. Students expect to get an email when they submit revisions because they got one the first time and may panic when they do not. If this can be added, it would relieve a lot of stress and confusion on their part and unnecessary work on our part. I know my predecessor requested it and I have also requested it…

    4 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  12. Increase active area of "View all admin notes" link

    For a number of years, going back to the days when Marlene Coles was with ProQuest, I kept asking that the active area for the link "View all admin notes" (in the 'Admin notes: ' box ) be made larger. As it is, the text is small, the link is small and you have to VERY CAREFULLY get the mouse on the active area of the link to be able to click it. We make extensive use of the 'Admin notes:' and I spend half my time trying to click the link. I don't expect anything to be done, but…

    4 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  13. Customize embargo reasons in drop-down menu

    As an ETD administrator for my institution I would like to be able to create embargo reasons for my IR that align with the standard reasons we recognize at our institution. In the dropdown "reasons" menu, it would be useful to be able to customize this list of reasons.

    4 votes

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    1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow Administrators to see uploaded copyright forms on the Summary Page.

    It would make it easier for me to make sure that students are submitting their supplemental copyright forms, if I could see it from the summary page instead of hunting through the tabs.

    4 votes

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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    3 votes

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    under review  ·  2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  16. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    3 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  17. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.


    • provide base formatting templates, including customer "sanctioned" versions for my university

    • support for committed reviews of drafts

    3 votes

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    under review  ·  2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Status for inactive Admins

    I would like to remove inactive Admins (left university system, no longer in role, etc) from the available admins to assign ETDs to, but I can continue to see the history of the work that those inactive Admins performed.

    3 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  19. Assign to me option on Assign Administrator page

    Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.

    2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  20. In ETD Details, allow choice to display ORCID as https rather than http

    We do a lot of copy/pasting from the page, and need to use https for ORCIDs. Having an option for it to always be there would be helpful.

    2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
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