ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. ETD Admin Reports - Schedule reports

    As an ETD administrator, I would like to be able to run reports on a regular basis automatically on a schedule that I set in ETD Admin.
    Call to Action: ETD ADMINS please comment and add how you would want this scheduled reports feature to work for your needs! :)

    3 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    7 votes

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    under review  ·  3 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Support for Undergrad Capstone Submissions

    Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.

    6 votes

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    under review  ·  2 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    5 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    6 votes

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    under review  ·  3 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  6. Configurable 'Register Decision' Options

    'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.

    6 votes

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  7. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    5 votes

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  8. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    5 votes

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  9. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    3 votes

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  10. Add more fields to 'reports' options

    It seems reasonable that any field related to the given ETD should be available to reports, but personally, abstracts and admin notes would be the fields I would find most useful.

    5 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    3 votes

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  12. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    7 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    8 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Include the Publication Number in a submission's XML data

    Emily Kilcer ekilcer@albany.edu from the SUNY University at Albany has requested that a submission's Dissertation/thesis number be included in the XML file we deliver to their institutional repository. They need a number/identifier that ties all their systems together. Between the ProQuest database, their Alma catalog and their repository, the first two have the Dissertation/thesis number associated with their content but they don't have it in their institutional repository.

    Doug Schnur – Technical Support Analyst
    ProQuest | 789 E. Eisenhower Parkway | Ann Arbor, MI USA 48106-1346
    E: tsupport@proquest.com O: +1-800-889-3358
    Better research. Better learning. Better insights.

    4 votes

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    under review  ·  0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Allow deletion of records of certain status

    It's not uncommon for students to stop a submission in progress, and then when they return, start a new submission rather than continue the old one. It's also not uncommon, at my institution, for students to submit items that actually are not theses/dissertations (we have a different submission mechanism for those). Being able to completely delete these records (a check-box validation could be included) would be very handy.

    5 votes

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  16. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    2 votes

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  17. Frequently Used Phrases

    Many times, I find myself typing out the same formatting guidelines many, many times when sending revision information to students. It would be great if we could save commonly used text (including hyperlinks/images) that we could quickly insert into the email template.

    Even better would be to have the ability to save this text as rich text, so that we had a fully pre-formatted statement saved that we can then use without having to reformat it once it is inserted into the template.

    2 votes

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  18. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.

    • provide base formatting templates, including customer "sanctioned" versions for my university
    • support for committed reviews of drafts
    4 votes

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  19. 2 votes

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    under review  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  20. Allow Checklist to be Viewed by Students

    Currently, there is a “View Checklist”, which is only visible by an admin. I have to complete this checklist before I can “Accept” a dissertation for publishing. It would be nice to have this checklist also student-facing. The student shouldn’t be able to make edits, but should be visible for viewing purposes, so they can see what information I need and what has been collected (or completed) so far. If institutions do not want the students to see their internal checklist, they should have the option (under “Manage Site”) to simply turn it off.

    2 votes

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