ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    6 votes
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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  2. Customization of revision emails

    (1) The ability to make multiple boilerplates for revision requests. My revision requests are always related to 1 of 4 things, so every time I have to request revisions I paste in relevant info. Having a handful of customizable options (including being able to have different subject lines for each), so I could choose the relevant note from a list instead, would be very handy;

    (2) Automatic insertion of record info in the boilerplate subject lines. To avoid getting a ton of emails with identical subject lines, I edit the subject by hand. Automatically piping the author's surname (or, ideally,…

    8 votes
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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    1 vote
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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  4. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    1 vote
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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    1 vote
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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add a a saved default feature in the "Fields to include in the report" section for running reports.

    I would like to be able create a saved configuration option in the report section, so that I don’t need to select the fields I need each time I run a report

    5 votes
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    under review  ·  2 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  7. Puedo pagar los $170. 00 el viernes 22 de enero, a las 9 AM (hora de Puerto Rico).

    Pagaré los 170 dólares el viernes 22 de enero de 2021, en o antes de las 9 AM (hora de Puerto Rico), ya que no tengo el dinero ahora. Gracias.

    1 vote
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    0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  8. Send confirmation email when students submit revisions

    Confirmation emails are being sent to students who submit their manuscript for the first time. However, they are not currently sent any confirmation when they submit revisions. This is one of the most frequent questions I get regarding ProQuest ETD Admin. Students expect to get an email when they submit revisions because they got one the first time and may panic when they do not. If this can be added, it would relieve a lot of stress and confusion on their part and unnecessary work on our part. I know my predecessor requested it and I have also requested it…

    2 votes
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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  9. Checklist Page-Check All Option

    On the checklist page, is it possible to add a "Check All" box option at the top of the page. It is time consuming and annoying to have to individually check off 25 boxes (for our particular list).

    6 votes
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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  10. Increase active area of "View all admin notes" link

    For a number of years, going back to the days when Marlene Coles was with ProQuest, I kept asking that the active area for the link "View all admin notes" (in the 'Admin notes: ' box ) be made larger. As it is, the text is small, the link is small and you have to VERY CAREFULLY get the mouse on the active area of the link to be able to click it. We make extensive use of the 'Admin notes:' and I spend half my time trying to click the link. I don't expect anything to be done, but…

    4 votes
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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  11. Create ETD Submission Windows

    We have very strict dates during which students can submit their thesis or dissertation each term. It would be nice to be able to set up submission start/end dates so that students can submit their ETD only during that term's submission window. However, students who already made a submission within the window but require additional changes outside that window, should be able to continue making updates until the admin approves the ETD.

    1 vote
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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  12. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    1 vote
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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow Checklist to be Viewed by Students

    Currently, there is a “View Checklist”, which is only visible by an admin. I have to complete this checklist before I can “Accept” a dissertation for publishing. It would be nice to have this checklist also student-facing. The student shouldn’t be able to make edits, but should be visible for viewing purposes, so they can see what information I need and what has been collected (or completed) so far. If institutions do not want the students to see their internal checklist, they should have the option (under “Manage Site”) to simply turn it off.

    1 vote
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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  14. 1 vote
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    under review  ·  1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  15. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.


    • provide base formatting templates, including customer "sanctioned" versions for my university

    • support for committed reviews of drafts

    2 votes
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    under review  ·  1 comment  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  16. Include the Publication Number in a submission's XML data

    Emily Kilcer <ekilcer@albany.edu> from the SUNY University at Albany has requested that a submission's Dissertation/thesis number be included in the XML file we deliver to their institutional repository. They need a number/identifier that ties all their systems together. Between the ProQuest database, their Alma catalog and their repository, the first two have the Dissertation/thesis number associated with their content but they don't have it in their institutional repository.

    Doug Schnur – Technical Support Analyst
    ProQuest | 789 E. Eisenhower Parkway | Ann Arbor, MI USA 48106-1346
    E: tsupport@proquest.com O: +1-800-889-3358
    Better research. Better learning. Better insights.

    1 vote
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    under review  ·  0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →
  17. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    2 votes
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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  18. Requests to add Additional Subject Categories

    Requests that “Leadership Studies” be added to the Subject Headings list under Business or Social Sciences

    2 votes
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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow note/s to be added to reports

    There's information that would be easy to get during the evaluation/approval process, that you need later on, so you need to look it up again. Being able to export the notes field, or better yet, adding one or more notes fields specifically for reporting purposes, would be so helpful.

    1 vote
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    under review  ·  0 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  20. 1 vote
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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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