ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Allow admins to opt in or out of receiving emails when students submit revisions

    As an admin, I would like to be able to opt in or opt out opt out of receiving email notices when any students submit revisions

    4 votes

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    started  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  2. Customization of final approval "cleared checks" email

    Customization of final approval "cleared checks" email

    4 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    4 votes

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    under review  ·  3 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  4. upload multiple files at once

    When we register decisions, we often attach multiple documents to our emails for students (such as formatting notes and the various paperwork they need to complete) so that they receive this all at once as part of their ETD processing.

    Currently, you have to browse/select/attach each individual file. A multifile upload option so that we could select multiple files to upload at the same time would be greatly appreciated.

    2 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  5. Provide an option to notify (email) the student when their submission is assigned to an administrator

    Provide the option to automatically email the student (perhaps through a check box) when their submission is assigned to another administrator.

    1 vote

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    5 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  7. Rich Text Editor

    It would be nice for the email composer/text editor in the Register Decisions section to be updated to be a rich text editor that would allow for at least bold, underline, list-items (bulleted/numbered), and the insertion of hyperlinks and images.

    Basic formatting tools would be great!

    5 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  8. Send confirmation email to student when revision is submitted

    Confirmation emails are being sent to students who submit their manuscript for the first time. However, they are not currently sent any confirmation when they submit revisions. This is one of the most frequent questions I get regarding ProQuest ETD Admin. Students expect to get an email when they submit revisions because they got one the first time and may panic when they do not. If this can be added, it would relieve a lot of stress and confusion on their part and unnecessary work on our part. I know my predecessor requested it and I have also requested it…

    8 votes

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    1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  9. Info in notification emails to etd admin administrators

    ETD school admin has requested that, in the email notifying them of specific publications, we include the name of the ETD site to which it was submitted. In the case of schools with multiple sites (ie, sites for different colleges/departments), this would be helpful to organize submissions.

    2 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  10. Customization of revision emails

    (1) The ability to make multiple boilerplates for revision requests. My revision requests are always related to 1 of 4 things, so every time I have to request revisions I paste in relevant info. Having a handful of customizable options (including being able to have different subject lines for each), so I could choose the relevant note from a list instead, would be very handy;

    (2) Automatic insertion of record info in the boilerplate subject lines. To avoid getting a ton of emails with identical subject lines, I edit the subject by hand. Automatically piping the author's surname (or, ideally,…

    12 votes

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    1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

    We are in the process of creating the ability to customize ETD Admin email templates. Please add your comments and ideas to ensure we build the best solution possible! Once ready for release, we will post here.

  11. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    6 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  12. Frequently Used Phrases

    Many times, I find myself typing out the same formatting guidelines many, many times when sending revision information to students. It would be great if we could save commonly used text (including hyperlinks/images) that we could quickly insert into the email template.

    Even better would be to have the ability to save this text as rich text, so that we had a fully pre-formatted statement saved that we can then use without having to reformat it once it is inserted into the template.

    2 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow students to communicate with the ETD Administrator within the ProQuest ETD Administrator

    Currently students need to direct questions regarding requested formatting changes outside the ProQuest ETD Administrator via an external email account. This requires the administrator to look in two different places (the PQ Administrator) and their email account to properly respond to formatting questions.

    5 votes

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    2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
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