ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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  • An idea can be deleted if you’ve submitted it and no one has voted or commented on it.

We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Allow changes to the delivery address after work is submitted for publishing

    Allow students to change their delivery address through the ETD site, before submission is delivered for publishing.

    10 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Add Drilldown Menu to Degree Section

    On the Dissertation/Thesis Details page, add item to narrow by degree type (masters or doctoral) before student selects degree awarded (e.g., M.S., M.A., etc.)

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Change Department list to a drill-down section (and maybe include degree?)

    Giving students a long list to choose from, especially when they're in that "Oh please I just want to be finished" stage of degree completion, is not very friendly, if we can have a drill-down instead. This would be especially useful if, as at my institution, some departments in different schools have similar names.

    If we can mimic the way Qualtrics handles drill-downs, you just create it with a simple .csv file, which you just edit and re-upload to make updates. It creates however many levels as there are columns in the spreadsheet, but if you just want one big…

    3 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Separate field for author name suffixes

    Currently, when Joe Schmoe Jr. submits his work, there's a good chance he puts "Schmoe Jr." as his last name, meaning that when I try to search by last name later on, "Schmoe" doesn't find him. A separate field for Jr./III/Sr./etc would be very helpful.

    4 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Auto lock ETDs after student submission

    Enable an auto lock feature after students submit

    1 vote

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  6. Allow changes to degree name after work is submitted for publishing

    Allow students and administrators to change the degree name if a wrong degree is selected.

    5 votes

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  7. 3 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Change name prompt to "name as appears on title page"

    This would be useful to libraries that use reports to aid with cataloging.

    7 votes

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    planned  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Allow for non-traditional / non-pdf File Types as main file

    For graduate programs that have a movie or audio file as the primary output of the program, I would like to have that file be the primary file. Currently the ETD Administrator workaround of putting in "placeholder" pdf and including the main file as a supplemental file does not meet my needs.

    2 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    5 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    6 votes

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    under review  ·  3 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  12. Allow items from a single order to be shipped to multiple addresses

    Currently, all bound copies ordered during the ETD Admin submission process must be shipped to the same address. Authors often wish to order copies for family members, academic advisors, etc., and have them shipped directly to the recipient.

    5 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Create the capability to restore withdrawn submissions

    Restore withdrawn submissions. We could avoid duplicates by creating an "associate" or "pin" function wherein submissions could be attached.

    2 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    8 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  15. 4 votes

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    under review  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  16. readers

    The second reader was Mike Stallard, PhD. The external reader was Mark Saucy, PhD.

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Create ETD Submission Windows

    We have very strict dates during which students can submit their thesis or dissertation each term. It would be nice to be able to set up submission start/end dates so that students can submit their ETD only during that term's submission window. However, students who already made a submission within the window but require additional changes outside that window, should be able to continue making updates until the admin approves the ETD.

    1 vote

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  18. Accommodate pre-2005 Submission & Acceptance Dates

    In the ProQuest proforma for thesis submission and acceptance, the date boxes only go back to 2005. I could not enter my date of 1999.

    2 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  19. Provide more information on Creative Commons options to help Authors and Site Administrators determine which CCs are appropriate

    Creative Commons licensing can be very confusing for Authors. Having additional information to explain the various licenses, as well as university recommendations (if any), would be helpful.

    3 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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