ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Allow items from a single order to be shipped to multiple addresses

    Currently, all bound copies ordered during the ETD Admin submission process must be shipped to the same address. Authors often wish to order copies for family members, academic advisors, etc., and have them shipped directly to the recipient.

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  2. Assign to me option on Assign Administrator page

    Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.

    2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  3. Limit Degree Date Month options

    Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  4. In ETD Details, allow choice to display ORCID as https rather than http

    We do a lot of copy/pasting from the page, and need to use https for ORCIDs. Having an option for it to always be there would be helpful.

    2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  5. Configurable 'Register Decision' Options

    'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.

    2 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  6. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    2 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  7. Support for Undergrad Capstone Submissions

    Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    3 votes

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    under review  ·  2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  9. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    4 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    2 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  11. Single IR embargo drives ProQuest embargo restrictions

    As a manager of an IR, I would like to have students to be presented with a single embargo option that would set the embargo for ProQuest and the IR publishing to be the same. This would be offered as a single IR embargo option that would drive the ProQuest embargo settings automatically.

    4 votes

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    planned  ·  2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    1 vote

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  13. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  14. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    4 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  15. Frequently Used Phrases

    Many times, I find myself typing out the same formatting guidelines many, many times when sending revision information to students. It would be great if we could save commonly used text (including hyperlinks/images) that we could quickly insert into the email template.

    Even better would be to have the ability to save this text as rich text, so that we had a fully pre-formatted statement saved that we can then use without having to reformat it once it is inserted into the template.

    1 vote

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  16. Rich Text Editor

    It would be nice for the email composer/text editor in the Register Decisions section to be updated to be a rich text editor that would allow for at least bold, underline, list-items (bulleted/numbered), and the insertion of hyperlinks and images.

    Basic formatting tools would be great!

    1 vote

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  17. Create ETD Submission Windows

    We have very strict dates during which students can submit their thesis or dissertation each term. It would be nice to be able to set up submission start/end dates so that students can submit their ETD only during that term's submission window. However, students who already made a submission within the window but require additional changes outside that window, should be able to continue making updates until the admin approves the ETD.

    1 vote

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  18. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    2 votes

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    under review  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow Checklist to be Viewed by Students

    Currently, there is a “View Checklist”, which is only visible by an admin. I have to complete this checklist before I can “Accept” a dissertation for publishing. It would be nice to have this checklist also student-facing. The student shouldn’t be able to make edits, but should be visible for viewing purposes, so they can see what information I need and what has been collected (or completed) so far. If institutions do not want the students to see their internal checklist, they should have the option (under “Manage Site”) to simply turn it off.

    1 vote

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  20. Include the Publication Number in a submission's XML data

    Emily Kilcer <ekilcer@albany.edu> from the SUNY University at Albany has requested that a submission's Dissertation/thesis number be included in the XML file we deliver to their institutional repository. They need a number/identifier that ties all their systems together. Between the ProQuest database, their Alma catalog and their repository, the first two have the Dissertation/thesis number associated with their content but they don't have it in their institutional repository.

    Doug Schnur – Technical Support Analyst
    ProQuest | 789 E. Eisenhower Parkway | Ann Arbor, MI USA 48106-1346
    E: tsupport@proquest.com O: +1-800-889-3358
    Better research. Better learning. Better insights.

    1 vote

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    under review  ·  0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →
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