ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    3 votes

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    under review  ·  2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  2. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    4 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    2 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  4. Support for Undergrad Capstone Submissions

    Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  5. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    4 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  6. Configurable 'Register Decision' Options

    'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.

    1 vote

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    2 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    7 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  9. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  10. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    2 votes

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    under review  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  11. Send confirmation email when students submit revisions

    Confirmation emails are being sent to students who submit their manuscript for the first time. However, they are not currently sent any confirmation when they submit revisions. This is one of the most frequent questions I get regarding ProQuest ETD Admin. Students expect to get an email when they submit revisions because they got one the first time and may panic when they do not. If this can be added, it would relieve a lot of stress and confusion on their part and unnecessary work on our part. I know my predecessor requested it and I have also requested it…

    4 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add a a saved default feature in the "Fields to include in the report" section for running reports.

    I would like to be able create a saved configuration option in the report section, so that I don’t need to select the fields I need each time I run a report

    5 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  13. Customization of revision emails

    (1) The ability to make multiple boilerplates for revision requests. My revision requests are always related to 1 of 4 things, so every time I have to request revisions I paste in relevant info. Having a handful of customizable options (including being able to have different subject lines for each), so I could choose the relevant note from a list instead, would be very handy;

    (2) Automatic insertion of record info in the boilerplate subject lines. To avoid getting a ton of emails with identical subject lines, I edit the subject by hand. Automatically piping the author's surname (or, ideally,…

    8 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  14. 2 votes

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    under review  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    1 vote

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  16. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    3 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  17. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.


    • provide base formatting templates, including customer "sanctioned" versions for my university

    • support for committed reviews of drafts

    3 votes

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    under review  ·  2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  18. Checklist Page-Check All Option

    On the checklist page, is it possible to add a "Check All" box option at the top of the page. It is time consuming and annoying to have to individually check off 25 boxes (for our particular list).

    6 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  19. Increase active area of "View all admin notes" link

    For a number of years, going back to the days when Marlene Coles was with ProQuest, I kept asking that the active area for the link "View all admin notes" (in the 'Admin notes: ' box ) be made larger. As it is, the text is small, the link is small and you have to VERY CAREFULLY get the mouse on the active area of the link to be able to click it. We make extensive use of the 'Admin notes:' and I spend half my time trying to click the link. I don't expect anything to be done, but…

    4 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  20. Frequently Used Phrases

    Many times, I find myself typing out the same formatting guidelines many, many times when sending revision information to students. It would be great if we could save commonly used text (including hyperlinks/images) that we could quickly insert into the email template.

    Even better would be to have the ability to save this text as rich text, so that we had a fully pre-formatted statement saved that we can then use without having to reformat it once it is inserted into the template.

    1 vote

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
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