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ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

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106 results found

  1. Provide option to omit specific committee member(s) from committee review workflow

    Currently, the committee review feature requires all committee member to approve the submission.
    Provide schools with the flexibilty to select a subset of the committee members (e.g., only the committee chair) to be added to the committee review dashboard.

    2 votes

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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
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  2. Change Department list to a drill-down section (and maybe include degree?)

    Giving students a long list to choose from, especially when they're in that "Oh please I just want to be finished" stage of degree completion, is not very friendly, if we can have a drill-down instead. This would be especially useful if, as at my institution, some departments in different schools have similar names.

    If we can mimic the way Qualtrics handles drill-downs, you just create it with a simple .csv file, which you just edit and re-upload to make updates. It creates however many levels as there are columns in the spreadsheet, but if you just want one big…

    3 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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  3. Choose date format for reports

    I use reports to add newly-received items to our ETD records spreadsheet, and every time I do so I have to reformat the dates.

    YYYY-MM-DD is a useful format for lots of people but your average users tend to not like it. A selection of common date formats, and we can choose which one we'd like in our reports, would be great.

    1 vote

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  4. Separate field for author name suffixes

    Currently, when Joe Schmoe Jr. submits his work, there's a good chance he puts "Schmoe Jr." as his last name, meaning that when I try to search by last name later on, "Schmoe" doesn't find him. A separate field for Jr./III/Sr./etc would be very helpful.

    4 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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  5. Option to hide "Ready for delivery" items on Active ETDs list

    When displaying the Active ETDs list, a toggle for "include Ready for delivery" items would be helpful. RfD items accumulate very quickly, especially close to the deadline, but for various reasons we might not actually want to deliver them right away.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
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  6. ETD Admin Reports - Schedule reports

    As an ETD administrator, I would like to be able to run reports on a regular basis automatically on a schedule that I set in ETD Admin.
    Call to Action: ETD ADMINS please comment and add how you would want this scheduled reports feature to work for your needs! :)

    4 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
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  7. Improve ExLibris Esploro integration

    My institution has a setup where when we deliver a submission through ETD Admin, it also sends the work, and some metadata, to ExLibris Esploro. Unfortunately, the info it sends still needs a lot of work in Esploro, especially for those of us who make MARC records for the submissions.

    Obviously, there will always be issues, because Esploro's set up isn't perfect. But if there were a few internal notes fields for Administrators--ones we hopefully could map to some Esploro fields--that'd be helpful. Being able to export those fields in reports would be great too.

    FTR, the fields that come…

    1 vote

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    0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →
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  8. Separate fields for title and subtitle

    Having separate fields for title and subtitle would be helpful for users who use ETD Admin reports for cataloging, and/or who use ETD Admin with Esploro integration.

    There is no foolproof way to validate that the author entered the field/s correctly, because the things that often indicate a subtitle could also have other meanings on occasion. But it could be very helpful if the system could look for certain characters (like a colon or a question mark) and then do a popup like this: "It looks like your title might include a subtitle. Please be sure to use the designated…

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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  9. In reports, put keywords in separate columns

    Suggestion: Treat the keywords as 6 fields that export in 6 columns. If a keyword is left blank, it exports a blank column (so it doesn't screw up the overall arrangement of the report).

    This could make things a little easier on those of us who use reports to assist in cataloging.

    1 vote

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  10. Add "please don't copy/paste from PDF" note near Abstract text box

    If you copy/paste the abstract from a PDF, it includes all the line breaks. If the abstract is on more than one page, it copies the page number(s) too.

    My library uses ExLibris Esploro, and it's set up that when we deliver something to Proquest, it imports automatically to Esploro. So, if the abstract is full of line breaks, we have to fix them by hand at some point. If we can have the student take care of that instead by telling them not to copy/paste from the PDF, would be nice.

    Edit to add: This is the page I…

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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  11. Capability to prevent a student from withdrawing their submission when in Ready to Deliver Status

    Add a capability to prevent a student to from withdrawing their application when it is in the Ready For Delivery status. Allow only Administrators the capability to withdraw an application when in the Ready For Delivery Status. From our perspective when an application is at the Ready for Delivery Status the student is considered a current conferral candidate and should not be withdrawing their application at this status.

    1 vote

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    0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
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  12. Allow changes to degree name after work is submitted for publishing

    Allow students and administrators to change the degree name if a wrong degree is selected.

    5 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
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  13. Change language of standing order from "library copy"

    Not all standing orders go to the library, so this language can be confusing. Request to update the language to reflect "school" or "department" or something less specific.

    4 votes

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    2 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
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  14. Include replacement option for changed/deleted department names

    If you change/delete a department name, all the submissions that had it end up with a blank department field. Having an option for all those submissions to either retain the old department info, or to get a new name that the user enters as free text (like "Old Department (Legacy)") would be great.

    2 votes

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  15. Include more fields in search criteria

    It'd be great to be able to do more precise searches in preparing reports. If we could set up reports to just display on the screen, this would be a good way to do regular searches too. These are the fields I think could be useful, and some ideas on what I'm thinking for search mechanics:

    Any value/Yes/No, could be in a box like Status and other criteria in Step 2 of the report creation:
    * Did the student enter an ORCID?
    * Is there an author's note to admin?
    * Are there supplementary files?
    * Is there an embargo?

    2 votes

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  16. Add possibility for 3 (or more) co-major professors

    Increase from limit of 2 co-major professors. Idea presented on behalf of Iowa State.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
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  17. Link in Re-submission email generated by ETD Admin.

    In addition to the link, add the text "or log into your ETD Account to re-submit your revised manuscript. Students will often try to use the link after it has expired and email asking for a new link.

    3 votes

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    1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
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  18. Add degree date filter for reports

    Date Submitted is a current filter, but Degree Year and Month filters would be more help to us when running a report of ETDs delivered to our IR.

    8 votes

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    future consideration  ·  0 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
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  19. Allow administrative files to be ingested into IR

    During set up, we were advised to use the administrative files as a location where students could upload unredacted, full versions of their ETD (in the event that their work contained copyright material for which they did not have permission to publish online). However, we stumbled upon an issue where administrative files are not able to be deposited into our institutional repository (Esploro platform). Since our IR is the authoritative record for these works, not ETD Admin we would like to see all content that a student submits through the ETDAdministrator to be populated in our local IR records.

    Due…

    2 votes

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    0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →
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  20. Separate metadata details in email templates

    It would be useful to have separate metadata tags for [Student First Name] and [Student Last Name], as some universities will list the student last name first in these emails.

    1 vote

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
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