ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Configure Administrative Document requirements by degree type

    The Administrative Documents page is used to collect additional documents from students that are not directly related to the ETD submission process (e.g. Graduation exit surveys, approval forms, etc.). These documents can be made required or optional. However, some documents may be applicable to doctoral students but not masters, or vice-versa (e.g., Survey of Earned Doctorates).

    Consider allowing an Administrative Document to be required for Masters students only or for Doctoral students only.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Add option to include field for editor's name

    Add a field to the ETD Admin form to capture an editor's name

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Customization of final approval "cleared checks" email

    Customization of final approval "cleared checks" email

    4 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Put checklist and decision on the same page

    Generally, our decision is based on the checklist--doing both from the same page would be helpful.

    4 votes

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  5. 3 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  6. Change name prompt to "name as appears on title page"

    This would be useful to libraries that use reports to aid with cataloging.

    7 votes

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    planned  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Limit Degree Date Month options

    Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.

    6 votes

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    3 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Allow for non-traditional / non-pdf File Types as main file

    For graduate programs that have a movie or audio file as the primary output of the program, I would like to have that file be the primary file. Currently the ETD Administrator workaround of putting in "placeholder" pdf and including the main file as a supplemental file does not meet my needs.

    2 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Add document upload functionality to administrative documents page

    The administrative documents section is intended as a spot to upload university-specific documents, but there isn't a way to attach documents in the prompt. Consider adding an "attach" function so that admins can add blank versions of the document to the prompt (so that it is easily accessible to students, instead of requiring hyperlinks in the prompt, or for students to have to retrieve it elsewhere.

    3 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    7 votes

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    under review  ·  3 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Support for Undergrad Capstone Submissions

    Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.

    6 votes

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    under review  ·  2 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  12. Provide an option to notify (email) the student when their submission is assigned to an administrator

    Provide the option to automatically email the student (perhaps through a check box) when their submission is assigned to another administrator.

    2 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Assign to me option on Assign Administrator page

    Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.

    6 votes

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    planned  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    5 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Allow tags to be assigned from submission record page

    The tag chooser would be nice to have right under the tag info on the right sidebar.

    2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  16. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    6 votes

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    under review  ·  3 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Configurable 'Register Decision' Options

    'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.

    6 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →

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  18. Department Specific Standing Order

    Allow university standing orders to be configured on a department specific basis.

    2 votes

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  19. Create the capability to restore withdrawn submissions

    Restore withdrawn submissions. We could avoid duplicates by creating an "associate" or "pin" function wherein submissions could be attached.

    2 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  20. Allow items from a single order to be shipped to multiple addresses

    Currently, all bound copies ordered during the ETD Admin submission process must be shipped to the same address. Authors often wish to order copies for family members, academic advisors, etc., and have them shipped directly to the recipient.

    4 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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