ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    3 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  2. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.


    • provide base formatting templates, including customer "sanctioned" versions for my university

    • support for committed reviews of drafts

    3 votes

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    under review  ·  2 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
  3. Checklist Page-Check All Option

    On the checklist page, is it possible to add a "Check All" box option at the top of the page. It is time consuming and annoying to have to individually check off 25 boxes (for our particular list).

    6 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  4. Increase active area of "View all admin notes" link

    For a number of years, going back to the days when Marlene Coles was with ProQuest, I kept asking that the active area for the link "View all admin notes" (in the 'Admin notes: ' box ) be made larger. As it is, the text is small, the link is small and you have to VERY CAREFULLY get the mouse on the active area of the link to be able to click it. We make extensive use of the 'Admin notes:' and I spend half my time trying to click the link. I don't expect anything to be done, but…

    4 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  5. Frequently Used Phrases

    Many times, I find myself typing out the same formatting guidelines many, many times when sending revision information to students. It would be great if we could save commonly used text (including hyperlinks/images) that we could quickly insert into the email template.

    Even better would be to have the ability to save this text as rich text, so that we had a fully pre-formatted statement saved that we can then use without having to reformat it once it is inserted into the template.

    1 vote

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  6. Rich Text Editor

    It would be nice for the email composer/text editor in the Register Decisions section to be updated to be a rich text editor that would allow for at least bold, underline, list-items (bulleted/numbered), and the insertion of hyperlinks and images.

    Basic formatting tools would be great!

    1 vote

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  7. Allow deletion of records of certain status

    It's not uncommon for students to stop a submission in progress, and then when they return, start a new submission rather than continue the old one. It's also not uncommon, at my institution, for students to submit items that actually are not theses/dissertations (we have a different submission mechanism for those). Being able to completely delete these records (a check-box validation could be included) would be very handy.

    2 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add more fields to 'reports' options

    It seems reasonable that any field related to the given ETD should be available to reports, but personally, abstracts and admin notes would be the fields I would find most useful.

    2 votes

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    under review  ·  0 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  9. Create ETD Submission Windows

    We have very strict dates during which students can submit their thesis or dissertation each term. It would be nice to be able to set up submission start/end dates so that students can submit their ETD only during that term's submission window. However, students who already made a submission within the window but require additional changes outside that window, should be able to continue making updates until the admin approves the ETD.

    1 vote

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  10. Allow Checklist to be Viewed by Students

    Currently, there is a “View Checklist”, which is only visible by an admin. I have to complete this checklist before I can “Accept” a dissertation for publishing. It would be nice to have this checklist also student-facing. The student shouldn’t be able to make edits, but should be visible for viewing purposes, so they can see what information I need and what has been collected (or completed) so far. If institutions do not want the students to see their internal checklist, they should have the option (under “Manage Site”) to simply turn it off.

    1 vote

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  11. 1 vote

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    under review  ·  1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  12. Include the Publication Number in a submission's XML data

    Emily Kilcer <ekilcer@albany.edu> from the SUNY University at Albany has requested that a submission's Dissertation/thesis number be included in the XML file we deliver to their institutional repository. They need a number/identifier that ties all their systems together. Between the ProQuest database, their Alma catalog and their repository, the first two have the Dissertation/thesis number associated with their content but they don't have it in their institutional repository.

    Doug Schnur – Technical Support Analyst
    ProQuest | 789 E. Eisenhower Parkway | Ann Arbor, MI USA 48106-1346
    E: tsupport@proquest.com O: +1-800-889-3358
    Better research. Better learning. Better insights.

    1 vote

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    under review  ·  0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →
  13. 2 votes

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  14. Customize embargo reasons in drop-down menu

    As an ETD administrator for my institution I would like to be able to create embargo reasons for my IR that align with the standard reasons we recognize at our institution. In the dropdown "reasons" menu, it would be useful to be able to customize this list of reasons.

    4 votes

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    1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  15. Requests to add Additional Subject Categories

    Requests that “Leadership Studies” be added to the Subject Headings list under Business or Social Sciences

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  16. Allow note/s to be added to reports

    There's information that would be easy to get during the evaluation/approval process, that you need later on, so you need to look it up again. Being able to export the notes field, or better yet, adding one or more notes fields specifically for reporting purposes, would be so helpful.

    1 vote

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    under review  ·  0 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  17. Automatic delivery of scheduled ETDs

    Allow Administrators to schedule delivery of etds and have them sent to ProQuest automatically on the scheduled date.

    9 votes

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    under review  ·  1 comment  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  18. Accommodate pre-2005 Submission & Acceptance Dates

    In the ProQuest proforma for thesis submission and acceptance, the date boxes only go back to 2005. I could not enter my date of 1999.

    2 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  19. Status for inactive Admins

    I would like to remove inactive Admins (left university system, no longer in role, etc) from the available admins to assign ETDs to, but I can continue to see the history of the work that those inactive Admins performed.

    3 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  20. Leave Feedback Icon issues on a small screen

    I am currently using a laptop with a small screen, and frequently have two or more windows visible at one time. With the reduced window width, the leave feedback icon blocks part of the view of my application.

    1 vote

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    under review  ·  0 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →
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