ETD Admin
Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.
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114 results found
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Choose date format for reports
I use reports to add newly-received items to our ETD records spreadsheet, and every time I do so I have to reformat the dates.
YYYY-MM-DD is a useful format for lots of people but your average users tend to not like it. A selection of common date formats, and we can choose which one we'd like in our reports, would be great.
3 votes -
Allow administrators to add to the Department dropdown menu
At the moment, as far as I can tell, administrators have to contact ProQuest to add tot he Department dropdown menu that students choose from. It would be useful to be able to add options there myself.
5 votes -
Allow administrators a window of time to undeliver
If an administrator accidentally delivers a document without making some required change, it would be useful to have a window of time in which they are able to undeliver the documents themselves without having to contact ProQuest ETD
5 votes -
Option to hide "Ready for delivery" items on Active ETDs list
When displaying the Active ETDs list, a toggle for "include Ready for delivery" items would be helpful. RfD items accumulate very quickly, especially close to the deadline, but for various reasons we might not actually want to deliver them right away.
3 votes -
Add Drilldown Menu to Degree Section
On the Dissertation/Thesis Details page, add item to narrow by degree type (masters or doctoral) before student selects degree awarded (e.g., M.S., M.A., etc.)
2 votes -
Improve ExLibris Esploro integration
My institution has a setup where when we deliver a submission through ETD Admin, it also sends the work, and some metadata, to ExLibris Esploro. Unfortunately, the info it sends still needs a lot of work in Esploro, especially for those of us who make MARC records for the submissions.
Obviously, there will always be issues, because Esploro's set up isn't perfect. But if there were a few internal notes fields for Administrators--ones we hopefully could map to some Esploro fields--that'd be helpful. Being able to export those fields in reports would be great too.
FTR, the fields that come…
3 votes -
Separate fields for title and subtitle
Having separate fields for title and subtitle would be helpful for users who use ETD Admin reports for cataloging, and/or who use ETD Admin with Esploro integration.
There is no foolproof way to validate that the author entered the field/s correctly, because the things that often indicate a subtitle could also have other meanings on occasion. But it could be very helpful if the system could look for certain characters (like a colon or a question mark) and then do a popup like this: "It looks like your title might include a subtitle. Please be sure to use the designated…
3 votes -
In reports, put keywords in separate columns
Suggestion: Treat the keywords as 6 fields that export in 6 columns. If a keyword is left blank, it exports a blank column (so it doesn't screw up the overall arrangement of the report).
This could make things a little easier on those of us who use reports to assist in cataloging.
3 votes -
Data from "Minor/Major Revisions" to be included in the email notifications we receive when student's submit a revision
Currently, when students submit a revision, we receive email notifications letting us know that the student revised their ETD. The email provides a link to ProQuest where we can access the newly submitted PDF.
I would like to suggest an idea for these email notifications to include the data from the minor/major revision we requested so that prior to viewing the ETD, we are reminded of the details of the revision we requested for the student to make.
Or if that's not possible, maybe a link that goes to the "View Decisions" page so we can review the original request…3 votes -
Allow changes to the delivery address after work is submitted for publishing
Allow students to change their delivery address through the ETD site, before submission is delivered for publishing.
10 votes -
Allow students self-service option to modify ordered copies / copyright fees
Students can currently email or call ProQuest to modify their orders (for instance if they didn't order enough copies the first time), but it would be really helpful if some type of "modify order" button could be integrated into their dashboards for two specific cases:
When students decide to change their copyright status, they're often frustrated they can't just go in and do this or have us do it. Since this change would be made prior to delivery at the end of the semester, allowing students to have a self-service to add or remove the copyrighting option would give them…
4 votes -
Auto lock ETDs after student submission
Enable an auto lock feature after students submit
1 vote -
Include more fields in search criteria
It'd be great to be able to do more precise searches in preparing reports. If we could set up reports to just display on the screen, this would be a good way to do regular searches too. These are the fields I think could be useful, and some ideas on what I'm thinking for search mechanics:
Any value/Yes/No, could be in a box like Status and other criteria in Step 2 of the report creation:
* Did the student enter an ORCID?
* Is there an author's note to admin?
* Are there supplementary files?
* Is there an embargo?…
4 votes -
Change Department list to a drill-down section (and maybe include degree?)
Giving students a long list to choose from, especially when they're in that "Oh please I just want to be finished" stage of degree completion, is not very friendly, if we can have a drill-down instead. This would be especially useful if, as at my institution, some departments in different schools have similar names.
If we can mimic the way Qualtrics handles drill-downs, you just create it with a simple .csv file, which you just edit and re-upload to make updates. It creates however many levels as there are columns in the spreadsheet, but if you just want one big…
4 votes -
Allow Schools to Receive Standing Order invoices via email
Invoices for standing orders through ETD Admin are currently sent by postal mail.
Please offers institutions the option to receive invoices electronically via email.2 votes -
Student author permission to view committee review page.
The number one question from students is who has approved their thesis. I have to look it up and tell them. If they could view it, that would be a tremendous help. We use this function for the final authorization of the document now that we have gone paperless. I would also like a separate spot like thesis adviser for department administrator in the ETD section.
1 vote -
ETD Admin Reports - Schedule reports
As an ETD administrator, I would like to be able to run reports on a regular basis automatically on a schedule that I set in ETD Admin.
Call to Action: ETD ADMINS please comment and add how you would want this scheduled reports feature to work for your needs! :)5 votes -
Provide option to omit specific committee member(s) from committee review workflow
Currently, the committee review feature requires all committee member to approve the submission.
Provide schools with the flexibilty to select a subset of the committee members (e.g., only the committee chair) to be added to the committee review dashboard.2 votes -
Separate field for author name suffixes
Currently, when Joe Schmoe Jr. submits his work, there's a good chance he puts "Schmoe Jr." as his last name, meaning that when I try to search by last name later on, "Schmoe" doesn't find him. A separate field for Jr./III/Sr./etc would be very helpful.
4 votes -
Allow administrative files to be ingested into IR
During set up, we were advised to use the administrative files as a location where students could upload unredacted, full versions of their ETD (in the event that their work contained copyright material for which they did not have permission to publish online). However, we stumbled upon an issue where administrative files are not able to be deposited into our institutional repository (Esploro platform). Since our IR is the authoritative record for these works, not ETD Admin we would like to see all content that a student submits through the ETDAdministrator to be populated in our local IR records.
Due…
3 votes
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