ETD Admin
Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.
All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.
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- An idea can be deleted if you’ve submitted it and no one has voted or commented on it.
We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.
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Add filters to dashboard for programs.
It would be nice to be able to fiilter results in the ETD dashboard to view the impact of different programs. Allowing users to filter by "Degree Awarded" and "Department" would be a good way to do this.
2 votes -
committee approval emails
allow for more than one recipient of the committee approval emails
1 vote -
Configure Administrative Document requirements by degree type
The Administrative Documents page is used to collect additional documents from students that are not directly related to the ETD submission process (e.g. Graduation exit surveys, approval forms, etc.). These documents can be made required or optional. However, some documents may be applicable to doctoral students but not masters, or vice-versa (e.g., Survey of Earned Doctorates).
Consider allowing an Administrative Document to be required for Masters students only or for Doctoral students only.
1 vote -
Add option to include field for editor's name
Add a field to the ETD Admin form to capture an editor's name
1 vote -
Customization of final approval "cleared checks" email
Customization of final approval "cleared checks" email
4 votes -
Put checklist and decision on the same page
Generally, our decision is based on the checklist--doing both from the same page would be helpful.
4 votes -
3 votes
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Change name prompt to "name as appears on title page"
This would be useful to libraries that use reports to aid with cataloging.
7 votes -
Limit Degree Date Month options
Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.
6 votes -
Allow for non-traditional / non-pdf File Types as main file
For graduate programs that have a movie or audio file as the primary output of the program, I would like to have that file be the primary file. Currently the ETD Administrator workaround of putting in "placeholder" pdf and including the main file as a supplemental file does not meet my needs.
2 votes -
Assign to me option on Assign Administrator page
Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.
6 votes -
Add document upload functionality to administrative documents page
The administrative documents section is intended as a spot to upload university-specific documents, but there isn't a way to attach documents in the prompt. Consider adding an "attach" function so that admins can add blank versions of the document to the prompt (so that it is easily accessible to students, instead of requiring hyperlinks in the prompt, or for students to have to retrieve it elsewhere.
3 votes -
Add note advising students not to use institutional email address
Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.
7 votes -
Support for Undergrad Capstone Submissions
Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.
6 votes -
Provide an option to notify (email) the student when their submission is assigned to an administrator
Provide the option to automatically email the student (perhaps through a check box) when their submission is assigned to another administrator.
2 votes -
Add note under the Institutional Student ID field
We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.
5 votes -
Allow tags to be assigned from submission record page
The tag chooser would be nice to have right under the tag info on the right sidebar.
2 votes -
Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission
Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.
6 votes -
Configurable 'Register Decision' Options
'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.
6 votes -
Department Specific Standing Order
Allow university standing orders to be configured on a department specific basis.
2 votes
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