ETD Admin
Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.
All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.
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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.
114 results found
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Change name prompt to "name as appears on title page"
This would be useful to libraries that use reports to aid with cataloging.
7 votes -
Add note advising students not to use institutional email address
Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.
9 votes -
Limit Degree Date Month options
Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.
6 votes -
Allow for non-traditional / non-pdf File Types as main file
For graduate programs that have a movie or audio file as the primary output of the program, I would like to have that file be the primary file. Currently the ETD Administrator workaround of putting in "placeholder" pdf and including the main file as a supplemental file does not meet my needs.
2 votes -
Assign to me option on Assign Administrator page
Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.
6 votes -
Add document upload functionality to administrative documents page
The administrative documents section is intended as a spot to upload university-specific documents, but there isn't a way to attach documents in the prompt. Consider adding an "attach" function so that admins can add blank versions of the document to the prompt (so that it is easily accessible to students, instead of requiring hyperlinks in the prompt, or for students to have to retrieve it elsewhere.
3 votes -
Add note under the Institutional Student ID field
We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.
6 votes -
Provide an option to notify (email) the student when their submission is assigned to an administrator
Provide the option to automatically email the student (perhaps through a check box) when their submission is assigned to another administrator.
2 votes -
Configurable 'Register Decision' Options
'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.
7 votes -
Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission
Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.
6 votes -
Allow items from a single order to be shipped to multiple addresses
Currently, all bound copies ordered during the ETD Admin submission process must be shipped to the same address. Authors often wish to order copies for family members, academic advisors, etc., and have them shipped directly to the recipient.
5 votes -
Department Specific Standing Order
Allow university standing orders to be configured on a department specific basis.
2 votes -
Create the capability to restore withdrawn submissions
Restore withdrawn submissions. We could avoid duplicates by creating an "associate" or "pin" function wherein submissions could be attached.
2 votes -
upload multiple files at once
When we register decisions, we often attach multiple documents to our emails for students (such as formatting notes and the various paperwork they need to complete) so that they receive this all at once as part of their ETD processing.
Currently, you have to browse/select/attach each individual file. A multifile upload option so that we could select multiple files to upload at the same time would be greatly appreciated.
2 votes -
In ETD Details, allow choice to display ORCID as https rather than http
We do a lot of copy/pasting from the page, and need to use https for ORCIDs. Having an option for it to always be there would be helpful.
4 votes -
Report to include published link
It would be helpful to have an option to include the link to a publication if the publication status is "Published by ProQuest".
1 vote -
Add email address field for ETD Advisor
Add a field to the ETD Admin Advisor form to capture the advisor's email address
5 votes -
1 vote
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"Other" option for IR embargo period
Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form
5 votes -
Allow Custom Specific instructions for IR publishing options page
Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page
6 votes
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