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ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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108 results found

  1. Option to turn off individual email notifications when titles delivered to ProQuest

    On behalf of Harvard University: we would like an option to turn off the individual emails that are sent to the primary administrator when each dissertation submission is successfully delivered to PQ, or otherwise just make this a digest instead of individual emails for each author.

    4 votes

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  2. Allow students to change name for delivery of copy order

    Posted on behalf of Indiana University: When a student orders a bound copy, the system demands that their name be left in the top field. If the bound copy comes to my office, it works out because they simply put our address in the remaining field and we are still able to receive the bound copy without issues but this is creating a far larger problem. That mailing address is then being forwarded to the US Copyright Office for those students who place a formal copyright on their dissertation and the notification of the copyright is sent to my office,…

    2 votes

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    1 comment  ·  Other  ·  Admin →
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  3. Send Notification to Authors Prior to Embargo Lift Date

    Authors often wish to extend their embargo/delayed release while they work on publications, but forget to contact ProQuest or their Grad School before the expiration date. As an administrator, it would help the students if they could receive automatic notification shortly before the embargo lifts

    Submitted on behalf of University of Wisconsin-Madison

    1 vote

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  4. Additional View of Copyright Permissions

    As an admin user I would like the ability to see the copyright permission docs that a student uploads in the ETD details page. Currently in order to see if copyright permission docs have been uploaded, an admin needs to go to Revise PDF. To determine if copyright permissions have even been uploaded you need to do this step for every student. Once the PDF is deliver “Revise PDF” is disabled and then you are no longer able to see any of the copyright permissions a student uploaded

    2 votes

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    0 comments  ·  Other  ·  Admin →
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  5. Allow Changes to ETD Orders Before Submissions Are Delivered

    Once an order has been submitted through the ETD site, payment additions cannot be made.

    For example: If a student would like to add additional print copies to an order to get the multiple product discount, or change book sizes from 6x9 to 8.5x11 (or visa-versa), add Open Access or Copyright, the ETD site is not setup to allow these order changes.

    The only changes that can currently be made to ETD orders is the removal of items already listed on the order to process credit card refunds.

    Enhancement Request: Allow orders to be changed or edited by the student…

    3 votes

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  6. Allow IR delivery to be restricted by publishing model

    Posted on behalf of California State University Los Angeles.

    As an ETD Administrator, I would like to restrict ETD IR delivery to only Open Access items. While we work to encourage open access as a default for ETDs, it makes more sense for our discovery systems to be limited in growth to open access items.

    1 vote

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    0 comments  ·  Other  ·  Admin →
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  7. Requests to add Additional Subject Categories

    Customer requests addition of Justice Studies and Ergonomics to subject category list

    2 votes

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  8. Filter by academic department on main landing page

    On behalf of Harvard University: add academic department as a filter option on the main landing page in the custom search area

    1 vote

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    0 comments  ·  Reporting  ·  Admin →
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  9. Give administrators access based on department

    On behalf of Harvard University: restrict access to certain administrators based on department.

    1 vote

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  10. Option to turn off email notification for unassigned submissions

    On behalf of Harvard University: turn off email notification to primary administrator when unassigned titles are submitted or edited

    1 vote

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  11. 1 vote

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  12. Allow One-Time Data Entry of Multiple ETD Department Names

    Allow more than one department to be added/edited/removed at a time.

    This can be accomplished by adding functionality like the Data Validation Drop-Down List feature in Excel. Department names can be entered on one line, each separated by a comma, and then saved to create a final drop-down list.

    Or add functionality for uploading and downloading of CSV text files allowing data to be saved in an ETD department list table structured format. The csv file can be created automatically when a new ETD site build request form is submitted for processing.

    Benefits:

    1 - Reduce time tech support spends…

    2 votes

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  13. Include report with all Faculty Committee Members

    Idea submitted on behalf of the University of Delaware. Include reporting capability to list all faculty committee members, rather than just advisor.

    1 vote

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    0 comments  ·  Reporting  ·  Admin →
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  14. Choose date format for reports

    I use reports to add newly-received items to our ETD records spreadsheet, and every time I do so I have to reformat the dates.

    YYYY-MM-DD is a useful format for lots of people but your average users tend to not like it. A selection of common date formats, and we can choose which one we'd like in our reports, would be great.

    3 votes

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    0 comments  ·  Reporting  ·  Admin →
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  15. Allow administrators to add to the Department dropdown menu

    At the moment, as far as I can tell, administrators have to contact ProQuest to add tot he Department dropdown menu that students choose from. It would be useful to be able to add options there myself.

    5 votes

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  16. Option to hide "Ready for delivery" items on Active ETDs list

    When displaying the Active ETDs list, a toggle for "include Ready for delivery" items would be helpful. RfD items accumulate very quickly, especially close to the deadline, but for various reasons we might not actually want to deliver them right away.

    3 votes

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  17. Add Drilldown Menu to Degree Section

    On the Dissertation/Thesis Details page, add item to narrow by degree type (masters or doctoral) before student selects degree awarded (e.g., M.S., M.A., etc.)

    2 votes

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  18. Improve ExLibris Esploro integration

    My institution has a setup where when we deliver a submission through ETD Admin, it also sends the work, and some metadata, to ExLibris Esploro. Unfortunately, the info it sends still needs a lot of work in Esploro, especially for those of us who make MARC records for the submissions.

    Obviously, there will always be issues, because Esploro's set up isn't perfect. But if there were a few internal notes fields for Administrators--ones we hopefully could map to some Esploro fields--that'd be helpful. Being able to export those fields in reports would be great too.

    FTR, the fields that come…

    3 votes

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  19. Separate fields for title and subtitle

    Having separate fields for title and subtitle would be helpful for users who use ETD Admin reports for cataloging, and/or who use ETD Admin with Esploro integration.

    There is no foolproof way to validate that the author entered the field/s correctly, because the things that often indicate a subtitle could also have other meanings on occasion. But it could be very helpful if the system could look for certain characters (like a colon or a question mark) and then do a popup like this: "It looks like your title might include a subtitle. Please be sure to use the designated…

    3 votes

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  20. In reports, put keywords in separate columns

    Suggestion: Treat the keywords as 6 fields that export in 6 columns. If a keyword is left blank, it exports a blank column (so it doesn't screw up the overall arrangement of the report).

    This could make things a little easier on those of us who use reports to assist in cataloging.

    3 votes

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    0 comments  ·  Reporting  ·  Admin →
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