ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Add note advising students not to use institutional email address

    Students sometimes enter their institutional email, which often expires very soon after graduation. Requiring an address that isn't from the institution (via some kind of validation), or at least reminding them to use one, would be very helpful.

    3 votes

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    under review  ·  2 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  2. Single IR embargo drives ProQuest embargo restrictions

    As a manager of an IR, I would like to have students to be presented with a single embargo option that would set the embargo for ProQuest and the IR publishing to be the same. This would be offered as a single IR embargo option that would drive the ProQuest embargo settings automatically.

    4 votes

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    planned  ·  2 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  3. Prevent student from submitting ETD if embargo is requested and and embargo document isn't uploaded to the submission

    Some schools require students to upload a signed approval form to the Administrative Documents page when requesting a ProQuest or IR embargo. These institutions would like to have a rule making upload of the Administrative Document required iff the student has requested an embargo.

    4 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add note under the Institutional Student ID field

    We’ve seen some cases where a student has entered in the wrong text instead of their correct Harvard ID number. Will you please add a note under the Institutional Student ID field that says, “Harvard HUID”.

    2 votes

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    under review  ·  0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  5. Support for Undergrad Capstone Submissions

    Allow ETD Administrator to handle undergrad capstone submissions. Make changes to remove Masters and Doctoral teams, workflows to reflect undergrad requirements.

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    4 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  7. Assign to me option on Assign Administrator page

    Assign Administrator page: We have a long list of administrators to scroll through as we search for a name to assign. Please add “Assign to me” option at the top of the list for efficiency.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  8. Limit Degree Date Month options

    Degree Date Field during student submission: allow to edit the options in the Month dropdown to include only certain months. Our school confers degrees only in the months of November, March and May. Having all months listed allows for errors as students may choose the wrong month and then it needs to be corrected.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  9. In ETD Details, allow choice to display ORCID as https rather than http

    We do a lot of copy/pasting from the page, and need to use https for ORCIDs. Having an option for it to always be there would be helpful.

    1 vote

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    0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  10. Configurable 'Register Decision' Options

    'Email decision letter to Administrators' to be unchecked by default on the 'Register Decision' page.

    1 vote

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    2 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    7 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  13. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    2 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  14. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    2 votes

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    under review  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  15. Send confirmation email when students submit revisions

    Confirmation emails are being sent to students who submit their manuscript for the first time. However, they are not currently sent any confirmation when they submit revisions. This is one of the most frequent questions I get regarding ProQuest ETD Admin. Students expect to get an email when they submit revisions because they got one the first time and may panic when they do not. If this can be added, it would relieve a lot of stress and confusion on their part and unnecessary work on our part. I know my predecessor requested it and I have also requested it…

    4 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add a a saved default feature in the "Fields to include in the report" section for running reports.

    I would like to be able create a saved configuration option in the report section, so that I don’t need to select the fields I need each time I run a report

    5 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  17. Customization of revision emails

    (1) The ability to make multiple boilerplates for revision requests. My revision requests are always related to 1 of 4 things, so every time I have to request revisions I paste in relevant info. Having a handful of customizable options (including being able to have different subject lines for each), so I could choose the relevant note from a list instead, would be very handy;

    (2) Automatic insertion of record info in the boilerplate subject lines. To avoid getting a ton of emails with identical subject lines, I edit the subject by hand. Automatically piping the author's surname (or, ideally,…

    8 votes

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    under review  ·  0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
  18. 2 votes

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    under review  ·  1 comment  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    1 vote

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →
  20. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    3 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →
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