ETD Admin

Welcome to the ETD Admin Forum. You are invited to help us improve ETD Admin by posting, commenting and voting on ideas.

All we require is your name and a professional (work) email address then you are ready to submit, review and vote. Our ETD Admin Forum is open for all ETD Admin users.

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We will read every post, although we may not be able to respond to every idea or comment submitted. This information will provide our development team with valuable input on priorities for ETD Admin improvements.

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  1. Create the capability to restore withdrawn submissions

    Restore withdrawn submissions. We could avoid duplicates by creating an "associate" or "pin" function wherein submissions could be attached.

    2 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Allow items from a single order to be shipped to multiple addresses

    Currently, all bound copies ordered during the ETD Admin submission process must be shipped to the same address. Authors often wish to order copies for family members, academic advisors, etc., and have them shipped directly to the recipient.

    4 votes

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  3. upload multiple files at once

    When we register decisions, we often attach multiple documents to our emails for students (such as formatting notes and the various paperwork they need to complete) so that they receive this all at once as part of their ETD processing.

    Currently, you have to browse/select/attach each individual file. A multifile upload option so that we could select multiple files to upload at the same time would be greatly appreciated.

    2 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  4. In ETD Details, allow choice to display ORCID as https rather than http

    We do a lot of copy/pasting from the page, and need to use https for ORCIDs. Having an option for it to always be there would be helpful.

    4 votes

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  5. Report to include published link

    It would be helpful to have an option to include the link to a publication if the publication status is "Published by ProQuest".

    1 vote

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  6. Add email address field for ETD Advisor

    Add a field to the ETD Admin Advisor form to capture the advisor's email address

    5 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  7. 1 vote

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  8. Allow Custom Specific instructions for IR publishing options page

    Allow custom text to be added to the top of the IR publishing options page, as is currently an option for the University IR Agreement page

    5 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  9. "Other" option for IR embargo period

    Allow students to select a custom IR embargo length by manually entering the desired embargo period in the ETD Admin submission form

    3 votes

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    under review  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Add more fields to 'reports' options

    It seems reasonable that any field related to the given ETD should be available to reports, but personally, abstracts and admin notes would be the fields I would find most useful.

    5 votes

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    under review  ·  3 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Add field to indicate committee member role

    Add an additional field to the Advisor/Supervisor/Committee Chair and Committee Members forms to indicate the exact role of each Committee Member

    3 votes

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    under review  ·  0 comments  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  12. Info in notification emails to etd admin administrators

    ETD school admin has requested that, in the email notifying them of specific publications, we include the name of the ETD site to which it was submitted. In the case of schools with multiple sites (ie, sites for different colleges/departments), this would be helpful to organize submissions.

    2 votes

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    0 comments  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Adding additional Decision Statuses to Register Decision function

    It would be verify helpful to have more options that "Minor Revisions Required", "Major Revisions Required", and "Accept" as the Decision options. Having at least one option such as "ProQuest requirement complete; Additional requirements pending" is needed. Students quite often have requirements outside of the ProQuest system that must be completed before we can finalize their dissertation in the ProQuest system but they have already completed the revisions in ProQuest. When students see "Minor Revisions Requested" as the status on their already revised dissertation, it is extremely confusing to them.

    7 votes

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    under review  ·  1 comment  ·  Email and Communication  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Add authenticated ORCID iD functionality to ETD Administrator

    Currently, the form field for ORCID requires manual entry of an ORCID iD. This leaves room for error and typos, and does not allow for transfer of data between ORCID and the ETD system.

    ProQuest should build in an option for institutions to either use the Public or Member ORCID API to gather authenticated ORCID iDs along with the ETD submissions, thereby ensuring that the ORCID iDs collected are accurate.

    8 votes

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    under review  ·  2 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Include the Publication Number in a submission's XML data

    Emily Kilcer ekilcer@albany.edu from the SUNY University at Albany has requested that a submission's Dissertation/thesis number be included in the XML file we deliver to their institutional repository. They need a number/identifier that ties all their systems together. Between the ProQuest database, their Alma catalog and their repository, the first two have the Dissertation/thesis number associated with their content but they don't have it in their institutional repository.

    Doug Schnur – Technical Support Analyst
    ProQuest | 789 E. Eisenhower Parkway | Ann Arbor, MI USA 48106-1346
    E: tsupport@proquest.com O: +1-800-889-3358
    Better research. Better learning. Better insights.

    4 votes

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    under review  ·  0 comments  ·  API and System Integration  ·  Flag idea as inappropriate…  ·  Admin →

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  16. readers

    The second reader was Mike Stallard, PhD. The external reader was Mark Saucy, PhD.

    1 vote

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    0 comments  ·  Student Submission  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Add a a saved default feature in the "Fields to include in the report" section for running reports.

    I would like to be able create a saved configuration option in the report section, so that I don’t need to select the fields I need each time I run a report

    6 votes

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    planned  ·  5 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  18. Allow deletion of records of certain status

    It's not uncommon for students to stop a submission in progress, and then when they return, start a new submission rather than continue the old one. It's also not uncommon, at my institution, for students to submit items that actually are not theses/dissertations (we have a different submission mechanism for those). Being able to completely delete these records (a check-box validation could be included) would be very handy.

    5 votes

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    under review  ·  0 comments  ·  Administration  ·  Flag idea as inappropriate…  ·  Admin →

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  19. Create a Student Checklist

    In addition to the checklist that admins use, it would be nice for the admin to be able to create a student checklist that the student must check off before a thesis/dissertation can be submitted for review.

    For example, our students must have included a signed title page in the manuscript, or they must have included a signed/dated institutional library release, etc. This “actionable” checklist can be a part of submission requirements that must be checked off by the student before the student is allowed to submit the manuscript for review. This will cut down on a lot of “decision”…

    2 votes

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    under review  ·  1 comment  ·  Customization  ·  Flag idea as inappropriate…  ·  Admin →

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  20. ETD Author Writing Toolkit

    Add support for, or integration with, an author tool that would allow me to focus on creating quality content, and worry less about formatting.

    • provide base formatting templates, including customer "sanctioned" versions for my university
    • support for committed reviews of drafts
    5 votes

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    under review  ·  3 comments  ·  Other  ·  Flag idea as inappropriate…  ·  Admin →

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